Part-time Associate

To participate in our Internship Initiative, you must be an Alumni or Panhellenic Young Leader. If not, please apply to become a Panhellenic Young Leader

Interested applicants must also meet with Georgia Tsakos, Director of Alumni and Internships. Contact her at gtsakos@panhellenicsf.org or book a meeting [here].

APPLY BY MAY 12th

We're Hiring! - The Parish Council has begun a search for a part-time associate to work in the office and perform administrative functions in alignment with the needs of the parish and assist with delegated, day-to-day church responsibilities under the supervision and oversight of the Director of Parish Operations. An outline of these responsibilities, along with the qualifications, knowledge, skills and abilities for the ideal candidate can be viewed in the full job description, which is available HERE or in the office.

SUMMARY OF POSITION

 Under the supervision and oversight of the Director of Parish Operations, performs administrative functions in alignment with the needs of the parish and assists with delegated, day-to-day church responsibilities. 

ESSENTIAL JOB FUNCTIONS 

Administrative Support 

● Responds to requests for information and resources via email, telephone, and in-person visits.

 ● Sorts incoming mail and prepares and sends outbound mail, including weekly accounts payable checks and large-scale parish mailings for Christmas, Easter, stewardship, Fashion Show, etc. 

● Provides administrative support to the Director of Parish Operations Parish Council, Priests, Ministries including preparing meeting documents, making copies, updating ministry, liturgical and sacrament calendars, etc.

● Assists the Director of Parish Operations with other assigned tasks, such as database maintenance, stewardship reporting, bank account reconciliation, financial report preparation, youth safety compliance tracking, etc. 

● Informs the Director of Parish Operations of any facility issues. 

● Assists the Director of Parish Operations with facilities-related needs, including setting up before and cleaning up after events, ordering supplies, etc. 

Communication Support 

● Collaborates with the Director of Parish Operations and Parish Communication Specialist to prepare and distribute communication materials. 

● Helps ensure that monitors in hallway are updated regularly to reflect current events and activities. ● Provides MOSAIC staff with updated mailing list, parish calendar, and monthly list of sacraments. 

Ecclesiastical Support 

● Assists with preparing and proofing bulletins and worship materials for Sunday morning Divine Liturgies and other services. 

Volunteer Support 

● Assists with coordination of special events. 

● Assists with recruiting, coordinating and scheduling volunteers, as requested by the Director of Parish Operations, Priests, Parish Council and Ministry Leaders. 

KNOWLEDGE, SKILLS, AND ABILITIES 

● Projects a welcoming presence and genuinely enjoys helping others. 

● Is self-motivated, punctual, reliable, conscientious and flexible. 

● Communicates well and has strong writing and grammar skills, ideal for proofreading. 

● Possesses excellent administrative and organizational skills. 

● Utilizes Microsoft Office (Word, Excel, PowerPoint), QuickBooks and other job-related applications effectively. 

● Demonstrates a working knowledge of financial principles. 

● Maintains confidentiality regarding persons and privileged information. 

Qualifications 

● College degree preferred. 

● Prefer 2-3 years of administrative work experience. 

● Must pass background investigation to comply with church requirements. 

● Must comply with Youth Safety Platform requirements. 

● Must be a practicing Orthodox Christian. 

* This job description does not imply that these are the only duties of this position. You are required to follow all job-related instructions and perform other tasks as requested by the Director of Parish Operations, the Parish Council and Presiding Priests.

How to Apply: For more details on how to apply, please contact gtsakos@panhellenicsf.org to book a meeting, or express interest below.