THE PANHELLENIC SCHOLARSHIP
FOUNDATION PRIVACY POLICY

Because your privacy is very important to us, we want you to understand our practices with regard to collecting and using your information both online and offline and the steps we take to safeguard it. This statement applies to Personally Identifiable Information collected from our visitors. When this Privacy Policy uses the term “Personally Identifiable Information” it refers to information that lets us know the specifics of who you are and can be used to identify, contact or locate you. Personally, Identifiable Information might include your name, mailing address, telephone number, mobile phone number, email address, and other identification and contact information. We may also collect certain financial information; whenever we do so, we will attempt to provide a link to this Policy so that you can confirm how this information will be used. With this information, we can fill your service and product orders and better provide you with personalized services. By visiting this website, you are accepting the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please leave this website and do not use it.

“Non-Personally Identifiable Information” refers to information that does not identify a specific individual by itself or in combination with other information. We may gather certain information about you such as age, date of birth, gender, as well as consumer purchasing information based upon where you shop on any one of our websites. This information may be compiled and analyzed on both a personal and an aggregated basis. This information may include the website’s Uniform Resource Locator (“URL”) that you just came from, which URL you next go to, what browser you are using, and your Internet Protocol (“IP”) address. A URL is the global address of documents and other resources on the Internet. An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (“TCP/IP”) network, such as the Internet. Networks use the TCP/IP protocol to route information based on the IP address of the destination. In other words, an IP address is a number that is automatically assigned to your computer whenever you are surfing the Internet, allowing Internet servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet, browse and shop.

We welcome any and all questions and feedback. For privacy-related issues, please contact us at:

PANHELLENIC SCHOLARSHIP FUND
17 North Wabash Avenue
Suite 600
Chicago, IL 60602
info@panhellenicsf.org

  1. Information We Collect
    1. Personally Identifiable Information
      We may collect personally Identifiable Information when you:

      • Inquire about our programs
      • Request information about PANHELLENIC
      • Participate in a marketing survey, contest, promotion or event either online or offline.
      • Correspond with us, or
      • Otherwise volunteer information.
    2. Non-Personally Identifiable Information
      Our website collects some non-personal information about you using online technology, so it may not be readily apparent to you that it is being collected. Non-Personally Identifiable Information is not combined with Personally Identifiable Information.
  1. Use of Data We Collect
    1. Personally Identifiable Information
      At PANHELLENIC, we always want to provide you with the best possible visitor experience. In order to do this, we use your Personally Identifiable Information to allow us to:

      • Provide access to the programs we sponsor and ,if applicable, apply for scholarships
      • Make Donations
      • Make Reservations
      • Send you information we believe will be of interest to you
      • Identify your information preferences
      • Customize our communications to you
      • Improve our information selection and user experience

      Your email address will not be shared with any third parties. Instructions for unsubscribing from any newsletters, promotions, solicitations, fundraising events or non-transactional related emails will be available to you.

    2. Non-Personally Identifiable Information
      We use the Non-Personally Identifiable Information that we collect from our visitors in a manner that does not personally identify any individual. We use Non-Personally Identifiable Information to make our website more interesting and useful to you. We also track the pages or documents accessed within our website. This information is collected for systems administration and for analyzing and improving the value of the material available on our website. This Non-Personally Identifiable Information is used to help our advertisers or our site design teams create advertisements our guests might like.

Cookies: Like many other commercial sites, our website utilizes standard technologies called “cookies” to collect information about how our website is used. A cookie is a small data text file, that a website stores on your computer’s hard drive (if your web browser permits) that can later be retrieved to identify you to us. Cookies are designed to help a website recognize a user’s browser as a previous visitor and thus save and remember any preferences that may have been set while the user was browsing the site. A cookie cannot be read by a website other than the one that set the cookie. Cookies can securely store and identify which parts of a site have been visited or materials reviewed. A cookie cannot retrieve any other data from your hard drive, pass on a computer virus, or capture your email address.

When you click through to our website from a promotional email, our third-party advertising service partner may send a cookie to your hard drive recording your IP address and other related information.

You can avoid cookies by following instructions in your browsers.

  1. Information We Share with Others
    1. Our Contractors
      We contract with other companies (such as sponsors and website developers) to provide certain services to PANHELLENIC to run our programs, fundraise and create our website. In some instances, these contractors may have access to Personally Identifiable Information but they are contractually obligated to maintain the confidentiality of the information and to use it only for purposes of carrying out the business of PANHELLENIC.These companies are prohibited by contract from using this information for their own marketing purposes or from sharing this information with anyone other than PANHELLENIC.
    2. Third Parties
      Your personally identifiable information is never shared with any third party (except as described above to our contractors who use it ONLY to carry out PANHELLENIC business.)
    3. You may also “opt-in/opt out” of certain uses of your personal information as well as review or request changes to your personal information by sending an email to us at: info@panhellenicsf.org
  2. Disclosure Exceptions
    Notwithstanding the above policies, we may disclose your personal information to appropriate third parties if we are required to do so by law or we believe that such action is necessary:

    • To comply with legal process such as a search warrant, subpoena or court order;
    • To protect PANHELLENIC’ s rights and property;
    • To investigate reports of fraud or of users sending material using a false e-mail address or users sending harassing, threatening, or abusive messages;
    • To protect against misuse or unauthorized use of our website; or
    • During emergencies, such as when we believe someone’s physical safety is at risk.

    Your Choices
    We offer choices about the types of information you receive from us. If you prefer not to receive certain information or other communications from PANHELLENIC or if you prefer to receive them less frequently, please contact us at info@panhellenicsf.org

    Email Use
    When you provide us your email address, we may send you emails necessary to respond to a request. It is our intent to send you promotional email only if you have agreed to receive it. Instructions on how to unsubscribe are included in each promotional e-mail or newsletter. Your email address will be used only to respond to your request or to process your order, and will not be shared with any third parties. Instructions for unsubscribing are included in every email containing promotional material.

    Links to Other Websites
    Occasionally we provide links on our website to other sites we think you will enjoy. These sites operate independently of PANHELLENIC and have established their own privacy and security policies. PANHELLENIC does not have any control over the privacy practices of these sites. For the best online experience, we strongly encourage you to review these policies at any such linked site you visit.

    Security
    It is our intent to protect against the loss, misuse, or alteration of information that we have collected from you. We employ reasonable security measures to protect the security of the information you submit to us. We limit the information we provide to outside companies with whom we contract to only what they need to carry out their responsibilities. When you request information on our website, your transactional information is transmitted in a safe, encrypted format. We maintain the data you provide, along with a record of your purchases, in a secure database.

    We also encourage our partners and service providers to adopt and follow stringent consumer privacy policies.

    Privacy of Children on Our Web website
    It is our policy not to collect Personally Identifiable Information from any person under 13, and we request that children under the age of 13 not submit any Personally Identifiable Information to us through the website. If we learn that we have inadvertently gathered Personally Identifiable Information from children under 13, we will promptly remove such information from our records.

    Policy Changes
    PANHELLENIC may at any time modify this Privacy Policy in our discretion without notice. Your use of this website will be conditioned upon the Privacy Policy that is posted on our site at the time of your use. Please be sure to review our Terms of Use before proceeding to use our website.

    Questions or Comments?
    For questions, comments or assistance, we invite you to contact us at our email or physical address at the beginning of this Policy.

Last revised: November, 2018